Save hours of your time by letting Arnie enter the quote information for you.
Optical character recognition (OCR) is now in Arnie to save you time and accuracy when processing quotes from those suppliers who are not yet integrated in under 12 seconds!
Eventually, Arnie will automatically process these documents and many other documents without any manual intervention.
But, just like our own eyes, OCR isn't always 100% at reading documents from 100s of different formats and templates from different suppliers - so, the first phase of OCR allows you to view and edit details after Arnie reads PDF or Word documents and creates a manual quote for you.
Did you know?.. of the documents received from providers that are not using a quote package:
- 70% are PDF documents
- 20% scanned (PDF or images) documents; and
- 10% are handwritten documents
How to use OCR
Arnie's OCR functionality has been designed to allow you to cut, dice and edit the information read by Arnie if and when you need to, before submitting and actioning the quote. For example, you are likely to come across quotes that have been:
- Fully processed using OCR with 100% accuracy
- Processed using OCR but categorised incorrectly
- Processed using OCR but the descriptions or amounts may be inaccurate
1. How to process a quote using OCR in Arnie: Watch the Video
- Find and copy the document number of the quote to be processed
- Click the 'Manage job' menu and select the 'OCR Quote' option
- Paste the document number and process
- Verify values and necessary information has been captured
- Enter any necessary mandatory fields which are missing
- Press 'Submit'
- Your manual quote has now been created.
2. How to drag and drop line items using OCR processed quote: Watch the Video
- Find and copy the document number of the quote to be processed
- Click the 'Manage job' menu and select the 'OCR Quote' option
- Paste the document number and process
- Verify values and necessary information has been captured
- Enter any necessary mandatory fields which are missing
- Recommended: Drag and drop line items from section to relevant sections
- Press 'Submit'
- Your manual quote has now been created.
Please note that we are aware of some instances where miscellaneous line items are unable to be deleted from the quote.
3. How to edit descriptions, values and line items using OCR processed quote: Watch the Video
Improvements coming soon:
- Quote formats are often changing and new suppliers are always coming in - Arnie's machine learning will continue to improve OCR functionality as quotes and suppliers evolve
- Arnie is researching further uses for OCR and document recognition to automate processes for not only quotes received by Arnie from third parties
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